EHEF Indonesia 2024 is an event organized by the EHEF Committee, partially funded by the EU through EU Policy and Outreach Partnership to Indonesia and coordinated by ehef.id as the service provider.
EHEF Committee is committed to user privacy. The policy on the protection of individuals with regard to the processing of personal data by the European Union institutions is based on the Regulation (EU) 2018/1725 on the protection of personal data by the EU institutions, bodies, offices, and agencies.
The information that you submitted to participate in EHEF Indonesia 2024 that includes name, contact details and other information is going to be collected and processed for the event and marketing purposes. The processing of personal information is necessary to carry on the task out in the public interest for the management and functioning of the event. Your data will be distributed to all booth that you were visited during the event.
By ticking the box, you give your consent for EHEF Committee to publish the personal information you have submitted to carry out the administration purposes of the event and receive the information you request to the exhibitors during the event. Your name, email address, and personal preference information will be shared internally amongst your chosen universities for the purpose of promoting their events and broadcasting news.
The protection of your data and privacy is of great importance to the European Union institutions and bodies, including the European External Action Service (EEAS) along with the Union Delegations. You have the right under European Union law to be informed when your personal data is processed [collected, used, stored] as well as about the purpose and details of that processing. When handling personal data, we respect the principles of the Charter of Fundamental Rights of the European Union, and in particular Article 8 on data protection.
Your data are processed following Regulation (European Union) 2018/1725 on the protection of natural persons concerning the processing of personal data by the Union institutions, bodies, offices, and agencies and the free movement of such data, aligned with Regulation (European Union) 2016/679, the General Data Protection Regulation. In this privacy statement, you find information about how the EEAS and European Union Delegations process your data and what rights you have as a data subject.
Why do we process your data? The purpose of the processing is to ensure proper organization and management of the EHEF Indonesia 2024 to disseminate information among participants and to the public, enhance cooperation, networking, facilitate exchange fora, often web-based.
Disclaimer: The organizer waive responsibility of videos/photos taken, shared, published by participants or other individuals, including journalists and other members of the press not contracted by the EEAS/EU Delegations.
The data controller determining the purpose and the means of the processing activity is ehef.id, in which you received the invitation for the EHEF Indonesia 2024.
Data will not be shared with third parties for direct marketing. Access to the personal data by the Service Provider for management and maintenance of the Registration page is implemented following the provisions of Chapter V of Reg. (European Union) 2018/1725, in particular Art. 50. The service provider is ehef.id, a company sub-contracted by Agriconsulting Europe S.A., a Belgian Enterprise, part of the Agriconsulting Group, an EU-wide organization. The service provider is bound by contractual clauses for the protection of your data. Under certain conditions outlined in law, we may disclose your information to third parties, (such as the European Anti-Fraud Office, the Court of Auditors, or law enforcement authorities) if it is necessary and proportionate for lawful, specific purposes. Service providers will process data on documented instructions and behalf of the EEAS/EU Delegation following Article 29 of Regulation (European Union) 2018/1725. More information on how the provider processes personal data on the website of the contracted organization. Data will not be communicated to third parties, except where necessary for the purposes outlined above.
The processing of personal data related to EHEF Indonesia 2024 organized by the EHEF Committee is necessary for the performance of a task carried out in the public interest [Article 5(1)(a) of Regulation (EU) 2018/1725], as mandated by the Treaties, in particular by articles 5, 11, 20, 21-40, 42, 43 of the Treaty on European Union (TEU) and 2 (4) and (5), 205, 220-221, 326 – 334 of the Treaty on the Functioning of the European Union (TFEU). Further reference: Council Decision of 26 July 2010 establishing the organization and functioning of the EEAS (2010/427/EU) (OJ L 201, 3/8/2010, p. 30) and Shared Vision, Common Action: A Stronger Europe - A Global Strategy for the European Union’s Foreign and Security Policy of June 2016 and Council Conclusions of October 2016 where the Council of the European Union emphasizes “the need of joining up efforts in the field of public diplomacy including strategic communication, inside and outside the European Union, to speak with one voice and ultimately promote its core values”.
For what period and how we process your data? We aim to keep your data no longer than necessary for the purposes we collect them. After the EHEF Indonesia 2024, your data are kept as long as follow-up actions to the EHEF Indonesia 2024 are required. Reports and other material containing personal data are archived. Personal data will be deleted five years after the last action concerning the EHEF Indonesia 2024. Personal data may, however, be part of a contact list shared internally among ehef.id services to promote future activities and disseminate information.
Personal data may be kept for information and historical, statistical, or scientific purposes for a longer period including the publication on the European Union Delegation to Indonesia & Brunei Darussalam or ehef.id with appropriate safeguards in place. ehef.id strives to ensure a high level of security for your data, appropriate organizational and technical measures are ensured. Data is processed by assigned staff members. Files have authorized access. General access to personal data is only possible for recipients with a UserID/Password. Nevertheless, a residual risk always exists for communication over the internet, including hacker attack and email exchange.
You have, at any time, the right to have recourse to the admin@ehef.id
EHEF.id website uses cookies and we will inform you why it is important for us in this page. We wish to have your kind understanding and later decide to accept our cookies. We use cookies to enhance the functionality of this website and to improve user experience. The cookies we use will not appear personally identifiable nor harm your device. Overall, cookies help our site to be informative, personal, and as user friendly. By visiting our website, you agree to the use of cookies and other systems as set out in this policy.
What are cookies?
A small data file placed on your computer by a website that you visit.
A piece of code placed in your browser by a website server.
A text file placed on a hard drive to store and transmits information to the server of websites (re)visited from that browser/computer.
The small data called cookie may then be stored on your computer's hard drive and can be accessed by our web server. Afterwards, this data can be restored and allow us to customize our web pages and services accordingly. However, cookie does not collect any personal data stored on your hard drive or computer so you may consider it safe.
Why we are using cookies?
Cookies are important for our websites, for example they enable us to analyze visitor’s behavior. We collect such information to obtain a clear picture of our visitors profile and adjust our websites respectively. For this purpose we use Google Analytics. In addition, we use cookies to keep track of long-term visitors. These visitors remain anonymous, the point is to be able to see who returns, if and when, for example, for conversion analysis.
Enable or disable?
EHEF.id will not use cookies to collect your individual/private information. We understand some users may like more individual control over their visit to our website including to adjust their settings accordingly. However, if you choose to disable or block our cookies, some parts of our websites will not fully-function. For more information on how to control your cookie settings and browser settings, or how to delete cookies on your hard drive, please follow the instructions in your browser manual.